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BoothMap documentation

Let exhibitors pick their own stand on your hall plan.

Back to BoothMapOpen the demo

Before you start

  • WordPress 6.0 or newer, WooCommerce 7.0 or newer, PHP 7.4 or newer
  • A hall plan as a PNG, JPG or SVG
  • A working WooCommerce checkout — exhibitors pay through it, not through a separate system

What it does not do

  • It does not take payments itself. The money goes through your own WooCommerce checkout and gateway; we never see a card.
  • It does not handle exhibitor contracts, badges or lead scanning. What it sells is the space.
  • It does not build the hall plan for you. You bring the image; BoothMap makes it bookable.

What is in the download

One WordPress plugin ZIP. It expects WooCommerce to be installed already, because the checkout it uses is yours — BoothMap does not take payments itself and never sees a card.

GPL source. If your show has a rule nobody else’s show has, a developer can read the code and add it.

Installing it

Install WooCommerce first and make sure a test order can be completed. A stand cannot be sold through a checkout that is not yet working, and diagnosing that after the plan is drawn wastes an afternoon.

Then Plugins → Add New → Upload Plugin with the BoothMap ZIP, activate, and paste your licence key when prompted.

Drawing the hall

Upload the hall plan and place stands on it by clicking and dragging. Sizes and types are yours to define — a 3×2 shell scheme and a 6×6 island are two stand types with two prices, not two plugins.

Set the price per stand or per zone before you publish. Changing a price afterwards does not alter stands that are already booked, which is the behaviour you want when an exhibitor queries their invoice.

Publish the plan on a page. What the exhibitor sees is live availability: booked stands are greyed, free ones are clickable, and clicking one starts the ordinary WooCommerce checkout.

Licence, updates and support

  • One licence covers 1 WordPress site.
  • 1 year of updates, from the date of purchase.
  • 1 year of email support.
  • Instant download + licence key by email
  • 30-day money-back guarantee

Questions this page does not answer go to support@webkoding.com. If you bought from us and cannot find your licence key, look it up here.

Common questions

Do exhibitors pay through WooCommerce?

Yes. A stand is a WooCommerce line item, so it goes through whichever payment gateway your shop already uses and lands in your ordinary order list. There is no second checkout to reconcile.

Can two exhibitors book the same stand?

No. A stand that has been booked is greyed out on the plan and cannot be added again — which is the entire reason this exists rather than a PDF and an email thread.

Can different stands have different prices?

Yes, per stand or per zone, and sponsor tiers can be priced separately — a premium corner does not have to cost what a back-wall stand costs.

What if I run several halls or several shows?

Each plan is separate, with its own stands and prices, so one site can run this year’s show, next year’s show and a second hall at the same time.

Can I get the exhibitor list out?

Yes, as CSV — who booked which stand, with the order behind it. That is usually what the badge printer and the floor manager want.